Get your club ready to play

1Who this guide is for

For the club administrator: the person who gets everything ready so that, on any match day, anyone can run the scoreboard without setting anything up. Almost all of it is done once, at the start of the season, and rarely touched again.

Everything is in the menu. On a phone, tap the three-line button at the top right. On a computer, the main sections also appear as tabs in the top bar.

1. Settings: categories, pitches, users, the look of the scoreboard, crests, animations and integrations. This is where you'll spend most of your time.
2. Administrator guide: this guide. It opens in a new tab, just like Help, the guide for running a match.

2Where to start

If you're setting up the club for the first time, follow this order: each step builds on the one before, so you won't have to go back.

1. Categories: first of all, because they set how long each period lasts.
2. Pitches: the places where matches are played.
3. Users: who will be able to run the scoreboard.
4. Scoreboard: the default name, the colours, the club logo and crest.
5. Crests: check your opponents' crests are there and request any that are missing.
6. Squads: switch them on and create the teams with their players and photos.
7. Animations: goals, cards and substitutions.
8. Ads: your sponsors.
9. Integrations: only if the pitch screen is connected to the system.

3How Settings works

The screen is split into tabs: Categories Pitches Users In progress Scoreboard Crests Animations Integrations. Tap one and its content appears below.

1. The main sections of the app: Match, Squads, Settings and Messages.
2. Menu: the other sections (Ads, Videos, Consents), the language and the guides.
3. The Settings tabs. The number on In progress tells you how many matches are open right now.

The screen remembers the last tab you opened: when you come back, you carry on where you left off.

Three ways of saving

• With a button. The Scoreboard and Animations cards save everything together when you press their button: Save Settings and Save Animation Settings. Videos, Tuya and Suricato also have their own save button.
• Instantly. Some switches are saved as soon as you tap them. It says so underneath: “Saved instantly, no button needed.” These are the crests switch, the squads switch and each user's administrator switch.
• Images (the logo, the club crest and the cards) are uploaded with their own button, without waiting to save: “It is uploaded as soon as you press the button; no need to save.”

When something is saved, the page reloads and a green notice appears at the top, for example “Category created successfully”.

The unsaved changes notice

On cards with a button, the app reminds you as soon as you change something:

1. You change a field, a colour or a switch.
2. “You have unsaved changes” appears at the bottom, with an orange dot.
3. Press the save button and the notice goes away.

4Categories

A category is an age group with its own timing rules: Under-8, Under-10, Under-12… or whatever your club calls them. It's what tells the clock when each period ends.

1. Edit (the pencil): change the name, the type or the length.
2. Delete (the bin): asks for confirmation first.
3. Match Type: 2 Halves or 4 Quarters. Depending on your choice, it then asks for the Length per Half or the Length per Quarter, in minutes.
4. Create Category: it's added to the list, which sums it up like this: “2 halves of 25 min”.

5Pitches

Pitches are the places where you play: Pitch 1, 7-a-side, Indoor court… A name is all you need: type it in New Pitch, leave Pitch active ticked and press Create Pitch.

1. Busy: there's an open match on that pitch.
2. Inactive: it doesn't appear in the list when setting up a match. Useful for keeping a pitch you're not using this season, without deleting it.
3. Edit: change the name or switch the pitch on and off.

6Users

Everyone who is going to run the scoreboard needs their own login. In New User you fill in:

• Email (Username): this is what they sign in with.
• Full Name.
• Password: at least 4 characters. An easy-to-remember phrase is better than a string of random letters.
• Administrator: tick it only if they also need to configure the club.

Then press Create User. The Manage Users list shows everyone:

1. YOU: your own account.
2. Admin: gives or removes the administrator permission. It's saved instantly.
3. The key: changes that user's password, yours included. Handy when someone forgets theirs.
4. The bin: deletes the user when they leave the club. Yours doesn't appear: you can't delete yourself.

7Matches in progress

The In progress tab lists the matches open right now at the club. The number on the tab tells you how many there are without opening it.

1. In play if the clock is running, Stopped if it isn't. Above it, the pitch and who is running the match.
2. The score right now.
3. Delete Match: asks for confirmation and frees the pitch straight away.

Matches already played

Ended matches are kept in Results, the club's public page, sorted by day, with goals, cards and substitutions. How to browse it is in the guide for families.

8The look of the scoreboard

In the Scoreboard tab you decide how the pitch screen looks.

1. Default home team name: already filled in when setting up a match, so nobody has to type it every time.
2. Automatic rotation time between scoreboards, from 30 seconds to 2 minutes: how long each match is shown when there are several at once. With just one you won't notice.
3. Team Colours: one for the home team and one for the away team. Pick it in the colour box or type the code, for example #FF9800.
4. Show logo on scoreboards: puts the club logo in the background of the screen, faded.
5. Save Settings: saves everything above.
6. Upload Logo and Upload Crest: choose the image (or drag it in) and press the button. It's uploaded there and then.

• Club Logo: JPG, PNG, GIF or WEBP, 5 MB at most. It appears in the background of the full-screen scoreboard.
• Club Crest: PNG with a transparent background only, 5 MB at most. It appears behind the goals.

9Opponents' crests

The crest catalogue is shared by every club and kept by the super administrator. When a match is set up, the opponent's crest appears automatically if its name matches one in the catalogue.

1. Show Crests on Scoreboard: when it's on, the screen shows the away team's crest.
2. This switch is saved instantly.
3. Request a crest: ask for one that's missing.
4. The search box: type part of the opponent's name and you'll see straight away whether their crest is there.

If the search finds nothing, it says “That team is not in the catalogue.” and offers Request this crest. This window opens:

1. Type the Team name exactly as you write it when setting up the match.
2. In Notes, if you like, add the category or the club website where the crest can be found.
3. Press Send request. We'll add it to the catalogue as soon as possible.

10Animations

In the Animations tab you decide what the screen celebrates and how. Each animation has its own switch.

1. Goal Animation and, below it, Animation to show: GOL — the classic or Leonxí — the mascot. After the animation the player's photo appears if there is one; otherwise it goes back to the scoreboard.
2. Yellow and red card: when you turn the switch on, the categories appear. Tick the ones where it's used: ticked ones turn dark, with a check mark.
3. Substitution Animation: who comes on and who goes off, with big shirt numbers. Also chosen by category.
4. Save Animation Settings (on a phone, Save): saves the whole card at once.

Substitutions work the same way: if the substitution is for the home team, its squad shows photos and both players have one, the screen shows their photos over the club crest.

Card images

Below is Card images. As well as switching the animation on, you have to upload the image for each card: without an image, the animation doesn't appear.

1. Upload Image: uploaded straight away, without the save button above. The image is shown full screen for 15 seconds.

11Squads and videos

They're switched on at the end of the Animations tab, because they also change what appears on the pitch screen.

1. Enable Squads.
2. This switch is saved instantly.
3. Enable Video System.
4. This one, on the other hand, is saved with Save Video Settings.

Squads

With squads switched on, Squads appears in the menu. That's where the club's teams and their players are created, and with them you can record who scores each goal, make substitutions by tapping the players and show their photos on the screen. Each team has its own Show photos switch.

Videos

With videos switched on, Videos appears in every user's menu. Each user uploads their own and only sees the ones they uploaded: up to three per user, in MP4, WebM, MOV or AVI, 100 MB and 5 minutes at most. They're played on the screen from the match screen.

12Integrations

You only need these if the pitch screen is connected to the system. If not, you can skip this section.

1. Tuya: when you switch it on, its fields appear.
2. Where do I get these?: step-by-step help, folded away.
3. Get Token: generates the Access Token from the API Key and the API Secret.
4. Save Tuya Settings.
5. Suricato: the button for opening the scoreboard (see below).
6. Save Suricato Settings.

Turning the screen on and off (Tuya)

With Tuya set up, Turn On Display appears in the menu of the match screen, and whoever is running the match can switch the screen on and off from their phone, without going to the fuse box. You need four details from the Tuya developer platform:

• API Key (Client ID) and API Secret (Client Secret): at iot.tuya.com, create a project under Cloud; they're on its overview page.
• Device ID: under Cloud → your project → Devices, after linking the Tuya Smart app account.
• Access Token: not typed by hand. Press Get Token and it's generated for you; after that it renews itself when needed.

Opening the scoreboard (Suricato)

With Suricato switched on, the menu of the match screen shows Open Display to every user. When pressed, Mimarcador, the program installed on the screen's computer, opens your club's scoreboard. It's designed for clubs that share a video scoreboard. We install and set up that program on the screen's computer ourselves: if you need it, write to us.

13Sponsor ads

They're under Ads in the menu. These are images of your sponsors that the pitch screen shows one after another and, if you like, also the live and results pages that families look at.

Switching on and adjusting

1. Enable ad system: when it's off no ad appears and the rest of the screen is hidden.
2. Rotation time: 10 to 60 seconds per ad.
3. Transitions: moving from one ad to the next with an effect.
4. Effect: Fade, Slide, Zoom, Flip, Rotate or Blur.
5. Choose images: you can also drag them onto the dotted area.

On this screen everything is saved instantly: there's no save button.

Uploading ads

1. Press Choose images and pick one or several at once. JPG, PNG and GIF are accepted, 10 MB at most each.
2. While they upload, the button says “Uploading...” and won't let you start another batch. Wait for it to finish.
3. When it's done, the page reloads and the new ads appear in the list.

Ordering them and choosing where each one shows

Each ad in Configured Ads is a card like this one:

1. The handle: drag the ad from here to move it. On a phone, press and hold it for a moment before dragging.
2. The arrows: move the ad up or down one place, without dragging.
3. Shown on: Scoreboard (the pitch screen) and Live / History (the families' pages). So you can have sponsors just for the pitch, just for the internet, or for both.
4. Active or Inactive: takes it out of the rotation without deleting it.
5. Delete: shows you the ad and asks for confirmation.

If you see an ad with the Locked badge, it's always active and can't be deleted.

14Messages on the screen

From Messages you put a full-screen notice on the pitch scoreboard: a car that needs moving, someone wanted at the club bar, congratulations to a team…

1. Message on screen, with the seconds it has left. Cancel removes it early.
2. Message text.
3. Background image (optional): JPG, PNG or WEBP, 5 MB at most. Without an image, the club logo appears in the background.
4. Preview: roughly how it will look on the pitch screen. If the text gets cut off here, shorten it.
5. Duration: 1 to 10 minutes.
6. Send: it appears on the screen straight away.

Only one message is shown at a time: if you send another, it replaces the current one. When the time is up, it disappears by itself.

15Family consents

This is for keeping in writing whether each family allows, or not, their child's name and photo to be shown on the pitch screen, on the live page, in the results and in phone alerts.

The link for families

The club has its own address, like mimarcador.es/autorizacion/your-club. It's a public page: nobody has to sign up.

1. Copiar (copy): copies the link so you can paste it into the team's group chat.
2. The tip for sharing it: team by team and over several days.

What the family sees

They type the player's name, choose their team, say who they are (father, mother, legal guardian, or the player themselves if aged 14 or over) and leave their email. Then they answer two questions separately:

When they send it, the family receives a copy by email. If the player is an adult, they must fill it in themselves. What families see is also explained in their guide.

What you see

In Consents you have the totals, the filters and the full list.

1. Totals per team: how many consents are current (Vigentes), how many allow the name (Nombre: sí) and how many the photo (Foto: sí). Otros (escritos a mano) are those that came in with a team that wasn't on the list.
2. Equipo (team): filter by one.
3. Estado (status): all, current or revoked. Then press Filtrar.
4. Exportar CSV: the filtered list, for a spreadsheet. It doesn't include the IP address or the browser.

1. Repetida (repeated): there are two current consents for the same player in the same team. The most recent one counts.
2. Justificante (certificate): the document for that consent, to print or save as PDF if the family asks for it or there's a complaint.
3. Ver (the eye): the technical proof: date and time, IP address, browser, the version and fingerprint of the text that was accepted, and whether the copy was sent.
4. Revocar (revoke): when a family asks to withdraw their consent. You write a short reason and it's marked as revoked.
5. Revocada (revoked), with the date and the reason. It isn't deleted: the record is the proof of what was consented to and when.

The Copia column shows what happened to the email copy: Enviada (sent), Pendiente (it will go out later), Error or No enviada (not sent).

16If something isn't working